1.Introduction of the System

A biowave system is all in one biometric solution, that gives you the privilege to control everything concerns your employees and our core point from developing this system is that our system is a Biometric Data collection for the users in High security level. Above this core point we provide a variety of services, however, our three main services are Time Attendance, Access control and Payment. The BioWave system is a distributed system, which is a centralized system that you can manage and control multiple of devices at the same time locally and globally, all around the world, so you don't need for the devices to be beside you to take a specific actions and the biowave is a customizable system, in which we can customize what fits the customer need and wants. to sum up all of this due to being a biometric data collection system for the users we can provide any service you imagine throughout the biowave system.
1.1.Biowave Modules

Biowave Time Attendance by Arana Security is a cutting-edge solution that lever-
ages the latest biometric technologies to provide an advanced, secure, and
efficient time-tracking system for businesses of all sizes. By incorporating
sophisticated bio- metric methods such as fingerprint recognition, facial
recognition, and even palm vein scanning, Biowave ensures unparalleled
accuracy in employee authentication, eliminating common issues. This system is
designed to integrate seamlessly with modern payroll software, automating
salary calculations and reducing human error. Its real-time data capture and
cloud-based functionality enable managers to monitor attendance remotely,
offering a flexible and scalable solution that can grow with the business.
The system’s ability to generate detailed, customizable reports provides valuable
in- sights into workforce performance, helping companies make data-driven
decisions. Biowave stands out as a powerful tool in the market, combining
cutting-edge biometric technology with comprehensive workforce management
features to improve operational efficiency and security.

1.2.Fundamental Procedures
    • System Setup: Open BioWave Portal
    • Setup Devices
    • Add users to the system
    • Enrolling the users added
    • Create configuration group, you start creating a new group and this is
      Assigned automatically or you can create a configuration for a user.
    • Assigning a user to a group.

2. System Management

2.1. How do I log in to the Biowave system?


 

Go to the Biowave portal and sign in using the credentials provided by Arana Security. Root
Admin users can access full control including configuration, users, and devices.

2.2. How can I change my password?


Click your profile icon on the top-right corner → select Change Password → enter the new
password twice and confirm.

2.3. How do I log out?


Click the Logout on top-right of the interface, select Logout and click Confirm to
log out from the portal

Choose Logout, If you want to leave the Portal

3. Device Management

3.1. How do I add a new device?

–Press on devices on the left side menu.
-Press on view devices.
–Then press on the “Add Device” button to add the device.


–Add device name (as a reference)
–Add device serial number
–Add station number
–Add Latitude and Longitude depend on device Location
–Select Idemia From device manufacture
–Select the device to be (verification, enrollment or both)

–Then select the device you need like (Morphowave SP or XP ,..)

3.2. How can I edit or delete a device?

Use the three dots next to the device name → select Edit to modify details or Delete to
remove.

3.3. How do I troubleshoot a device?


-Ensure Controller Feedback is enabled.
-Set Remote Message Mode to “Send to host 1”.
-Add IP and port of the verification application.
-Use TCP protocol and 700 timeout.
-Save and test connection.

 

4. User Management

4.1. How can I add a new user?

Go to User Management → Add User, fill in user information, and save.

4.2. How do I enroll a user?

 

Use the three dots next to the device name → select Edit to modify details or Delete to
remove.

4.3. Can I sync users across multiple devices?


Yes, select the source device, choose users to sync, and assign them to target devices. All
selected users will be automatically enrolled.

 

5. Attendance & Shift Management

5.1. How can I configure attendance settings?

Go to Attendance Management → Configuration. You can:
–Set working hours, holidays, overtime, and notifications.
–Create or edit schedule templates.
–Assign shifts and users.

5.2. How do I assign users to shifts?

1. Open Assign Users to Shifts.
2. Select users → click Assign to → choose shift → click Assign Selected.

5.3. How can I create a leave type?


Navigate to Leave Type Settings → Add New Type, enter leave name and details, then
save.

5.4. How do I add a new remote working location?

Go to Locations → Add New Location, then fill in details or pinpoint it on the map.

6. Reports & Insights

6.1. What types of reports can I generate?
You can generate:
–Daily attendance
–Break details
–Lateness
–Overtime
–Early leave
–Remote work
-User attendance history
–all reports can be exported in Excel or PDF format.
6.2. How can I monitor employees in real time?

Go to Live Monitoring under the Reports section — it updates automatically every few
seconds.

6.3. Can I view a user’s full attendance history?


Yes, open User History, filter by user or date, and export data if needed.

7. Leave & Lateness

7.1. How do I handle lateness requests?

Open Lateness → view requests → approve or reject. You can also create new lateness
entries by specifying the user, date, and reason.
7.2. How do I manage leave requests?

Under Leave Tracking, you can view, accept, or reject requests. Admins can also manually
create new leave entries.

7.3. Can I add personal or official holidays?


Yes, from Holidays → Add New, specify date, duration (single/multiple days), and type.

8. Troubleshooting & Tips

8.1. The device isn’t syncing data — what should I check?

-Verify the IP and port configuration.
–Ensure “Send to host” mode is enabled.
–Confirm the device is connected to the network.
–Restart the device and retry syncing.

8.2. My user attendance data isn’t updating?

Check synchronization settings between enrolment and verification devices. Ensure cloud
connection is active.

8.3. I can’t log in — what should I do?

Confirm your internet connection, ensure correct credentials, or contact your system admin
for reset.